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Cygnet Hospital Churchill, located in south London, is a 56 bed inpatient mental health hospital for men.
We are looking for a full time Admin Manger to provide managerial and administrative support to the hospital by managing the day to day functions of the administrative services.
The role involves ensuring smooth and efficient administrative processes, maintaining compliance with policies, and fostering a productive work environment across departments.
You will be working 40 hours per week Monday to Friday leading a high performing administrative team in a Central London Hospital.
Apply now to enjoy excellent career prospects while being part of an organisation that cares about helping people.
You’re Day-to-Day
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Managerial responsibility for the administrative department.
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Be responsible for aspects of the administration budget.
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Support the General Manager with coordinating training courses, manage training compliance for all departments at site.
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Responsible for liaising with new starters and ensuring everything is prepared ahead of their start date.
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Support General Manager with effective Induction of new staff in accordance with the Cygnet Procedures.
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Attend Daily Sit Rep Meeting, take minutes as necessary and follow up on any actions.
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Prepare agenda for Heads of Department meeting, attend and take minutes. Collate the On Call Manager rota.
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Deputise for the General Manager as required.
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Step in to cover administration roles as necessary.
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Monitor staff performance in accordance with the Cygnet Procedures for Annual Performance Review.
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Develop/implement/review local protocols in keeping with Cygnet Administrative standards.
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Ensure there is adequate cover for periods of leave of the members of the administration department.
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Assist in business development / marketing activities.
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Investigate performance and conduct issues according to company policy.
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Be the first contact person in relation to ICT/Printers/Phones matters at the site.
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Complete the yearly Information Governance audit. Responsible for overseeing stationery supplies.
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Support the General Manager to meet the non-clinical Key Performance Indicators
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Support with maintaining and uploading of the Hospital Quality and Compliance trackers
We are looking for people who are…
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Experienced in the healthcare sector with a knowledge of mental health preferable
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Flexible & organised with a strong understanding of office working procedures
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Able to prioritise workloads, solve problems & make decisions
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An approachable leader & strong communicator with excellent interpersonal skills
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Highly proficient in the use of Microsoft Office software.
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Line Management and Supervisory experience.
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Excellent interpersonal skills and stakeholder engagement.
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Experience of utilising common IT software systems, Word Processing, Spreadsheets and Databases.
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Experience of administrative systems.
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Ability to work on own initiative and to deadlines.
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An ability to minute complex meetings.
Why Cygnet? We’ll offer you
Please note, successful candidates will be required to undergo an enhanced DBS check.
What next?
If you care about making a difference – we want to talk to you.
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