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Ward Clerk – Part Time

Woking, GU21 2QS
£17,175 per annum
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This vacancy has expired.

About the role

Overview

Woking, GU21 2QS
Part Time
£17,175 per annum
10 April 2025

Cygnet have been providing a national network of high quality specialist mental health services for more than 30 years.

We are currently recruiting for a part time Ward Clerk for Cygnet Hospital Woking which offers a range of mental health services for men and women in a purpose-built therapeutic environment where the focus is on maximising positive outcomes and recovery

The ideal candidate will be an organised individual with excellent administrative and secretarial skills to support the efficient management of ward administrative tasks. 

You will be working 25 hours per week, Monday to Friday 9am – 2pm and be based on Acorn Ward, our 10 bed female PICU service.

Apply now to enjoy excellent career prospects while being part of an organisation that cares about helping people.

Your Day-to-Day…

  • Assist clinical staff in ward administration
  • Ensuring accurate recording & circulation of information
  • File all patient case notes & conduct regular audits to ensure all paperwork is up to date
  • Complete all ward filing in line with Cygnet policies
  • Answer telephone, cover reception & undertake other administrative duties as required
  • Ensure that reports are submitted on time and that care plans are accurate & up to date
  • Liaise with medical secretaries to ensure timely submission of reports

You are…

  • Experienced in administration in a fast-paced hospital environment
  • Organised, diligent and can strictly adhere to processes & procedures
  • Knowledgeable of mental health & patient confidentiality issues
  • Skilled at inputting, pulling & analysing data using Microsoft Excel
  • Proficient in Microsoft Word, PowerPoint, etc.
  • An excellent verbal & written communicator with strong interpersonal skills
  • Able to swiftly solve problems & work under pressure without compromising quality

In return we’ll offer you:

  • Free Car Parking
  • Free Lunch when on duty
  • Regular coaching and support
  • 2 Days extra annual leave for your birthday and anniversary date
  • Employee Discount Scheme
  • Company pension scheme
  • Company paid Life Assurance scheme
  • Smart Health Toolkit- Providing you with Fitness Programmes, Nutrition consultation and Health checks
  • Private Health Care
  • For further details on all our benefits, please visit https://cygnetjobs.co.uk/benefits/ 

Please note: successful candidates will be required to undergo an enhanced DBS check.

Benefits & Rewards

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Group Pension

We’ll look after you beyond Cygnet by helping you save for your future with a pension scheme. Cygnet provides a monthly contribution into your pot for every month you actively pay in.

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Discounted Gym Membership

Cygnet encourages the culture of wellbeing and improving work-life balance and as a result, we are offering Gym discounts. The discounts are across more than 3,000 gyms across the UK. Ranging from the big chains to the small independents – your nearest gym in the scheme won’t be far away!

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Enhanced Maternity

In addition to statutory pay, Cygnet provides enhanced maternity pay.

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Employee Referral Scheme

Do you know other people who would be well suited to working at Cygnet in a Nurse, Doctor, Occupational Therapist, Psychologist or Care & Support Worker role?

Recommend them for potential cash rewards!

Plan your commute

Cygnet Hospital Woking

Woking
London & South East
GU21 2QS
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Our application process

Application Submission
01
Step 1

Application Submission

Your application is received and reviewed by our recruitment team.
Automated Confirmation
02
Step 2

Automated Confirmation

You’ll receive an automated email confirming receipt of your application.
Application Review
03
Step 3

Application Review

We carefully review applications, considering factors like visa status, location, and experience.
Initial Screening
04
Step 4

Initial Screening

If your application is suitable, you’ll be contacted by the recruiter to arrange a telephone screening call.
Interview
05
Step 5

Interview

If you meet the screening criteria, you’ll be invited for an interview, which normally takes place in person at the site you’re applying to.
Feedback and Offer
06
Step 6

Feedback and Offer

Following the interview, you’ll receive feedback, and if successful, a verbal job offer that will be followed up with a written job offer and onboarding information.

Support for Your Job Application

From refining your CV to preparing for your interview, our free career resources give you the tools and advice you need to feel confident at every stage.
Stories from our staff
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Cygnet have been amazing with the supervision and support from my manager. They helped me identify my skill set to work on my strengths and weaknesses.
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Cygnet recognised my study achievements at the Staff Achievement Awards where I was a finalist for learner of the year
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At Cygnet I have been able to develop and grow while learning new skills

88% of staff enjoy working for Cygnet

At Cygnet, you’ll work in incredible, inspiring teams and enjoy satisfying careers with plenty of opportunities to grow

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90% of staff said access to training has helped them in their role

No matter what your role is, we invest in your learning and development to help you achieve your career aspirations.

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Colleague to colleague endorsements

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Zachari

Support Worker
Recognised for
Support

Zachari recently supported a service user to visit home for the first time in sixteen years, which is an amazing achievement. It took lots of gentle persistent and encouragement but much to the amazement of his family the service user finally visited home and now plans to visit every other week.

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Akwasi

Support Worker
Recognised for
Passion

Akwasi strives hard to always make sure that residents are happy and settled. He always engage lots of residents, his knowledge on makaton signs makes it more easier and nice to communicate with the residents who are non verbal. I therefore nominate him as he has got passion for the job and should keep it up.

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Alice

Service Manager
Recognised for
Hard Work

It was one of our residents birthday yesterday. Alice organised a fantastic celebration. She invited residents from other services, arranged party foods, drinks, brought in an ice cream van and a bouncy castle. Everything was well planned and ran smoothly. A big thank you to Alice for her dedication and hard work and for making the day so special

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Tracy

Support Worker
Recognised for
Support

Tracy supported a service user who was very unwell, staying with him at hospital and ensuring she was with him in the days following his recovery as a familiar face and source of comfort. Tracy has shown commitment and dedication to the service and service users and will always advocate for anyone she feels is not being heard or recognised.

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Zaynah

Administrator
Recognised for
Support

I would like to nominate Zaynah for her exceptional support and dedication. During a colleagues unforeseen absence, Zaynah stepped up without hesitation taking on additional responsibilities to support the team. Her positive attitude and willingness to go above and beyond made a significant difference during this time. Thank you Zaynah! 🙂

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Zendor

Ward Manager
Recognised for
Passion

Sunrise ward did not have a ward manager for a period of 8 months. In this time, Zendor acted up as the ward manager. He excelled in the manager role, and was praised by staff and service-users throughout this time for his dedication, care and willingness to go above and beyond. The ward would not have been able to function without him.

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Gaynor

Administrator
Recognised for
Support

Yesterday was one of our residents birthday party, Gaynor went above and beyond by taking extra time to help with preparing the party food and ensuring that everwhere was clean and tidy while managing her busy workloads in the office. Her dedication and support made a big difference and it didn’t go unnoticed.
Thank you Gaynor.

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Emma

Support Worker
Recognised for
Passion

Emma is extremely passionate about service users quality of life and their participation in meaningful activities.
She recently organised a day out for 3 service users and their staff to Harewood House. They enjoyed a walk in the house grounds and round the deer park, followed by a pub tea.
Throughly enjoyed by all.

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Tolulope

Support Worker HC
Recognised for
Communication

I would like to nominate Tolu because of his good communication with residents. There was a day i supported a resident with Tolu. The resident was non verbal and he was unsettled as well. Tolu used his makaton skills and calm tone to communicate with the residents as the resident became settled.

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Omoshola

Senior Support Worker/Team Leader HC
Recognised for
Hard Work

I would like to Nominate Omoshola for her amazing work and help to the nursing team when short staffed. Thank you so much Omoshola, just wanted you to know that I appreciate you so much. You’re the best senior we have, continue being you and keep up the good work. You deserve this award.

Click here to apply for a life changing career

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Speculative candidates or CVs sent to Cygnet by recruitment agencies/headhunters will be treated as a “free of charge” gesture. For further clarification, email recruitment@cygnethealth.co.uk
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